Email netiquette: Etiquette, tips and guidelines for sending emails, newsletters

Email netiquette refers to etiquette and suggestions that should be followed while sending emails. Here are the tips and guidelines for sending emails:

1) Subject line: A subject line should not look like a spam. It should be precise and to the point.

2) No flaming and hate messages: You should not send hate and abusive messages to your list.

3) Double check before sending: If you hit the send button there’s no way to abort a message. So, you must double check a message before sedning it.

4) Spelling, grammar and punctuation: A proper business email should be thoroughly checked for spelling, grammar and punctuation. The idea is to make sure that your email is easy to read and looks professional.

5) Do not send emails to unsolicited recipients: Make sure you send the emails to the intended recipients. You can also confirm them by double opt-in procedures so that you are not sending emails to anyone who has not requested it. Sending unsolicited emails is referred to as spam and is illegal.

6) To the point: Emails should be preceise and to the the point. If you wish to add more information you can add an external link for the same.

7) Proper text and image formatting: When you are sending an email you should first preview it to check for formatting. If you are using images, you should check the alignments.

8) Unique content: You should send messages only related to your product or your company or something personal. It is a good practice to send emails which are typed by you and not copied from somewhere.

9) No words with all capital letters: Capital letter words look like shouting or screaming. They should be avoided in a business email. If you need to highlight text, you can underline them.

10) Do’nt disguise as someone else: It’s illegal to send emails disguising as someone else.

11) Do not forward junk and chain emails: Sending chain emails and jun k emails is illegal and and is referred to as spamming.

12) Regular laws: You have to make sure that you are following regular written communication laws like copyright, obscenity, defamation, fraudulent misrepresentation, freedom of information, and wrongful discrimination.

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